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Your Project Management brief is here: Less noise, better systems. Let’s get to work.

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Discover how Trello’s Butler Power-Up can reclaim 60% of your time by turning manual "work about work" into a seamless, automated recipe for success.

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⏱ Reading time: ~7 minutes

No, it’s not the retro butler from “Ambrósio, I feel like having something to drink.” 😁

It’s better. 😎

And hunger isn’t relative.

It’s real. Very real.

As real as that particular week when everything seemed too organized to fail and, still, it was failing.

I’m referring to an episode from when I worked in a corporate environment and was going through one of those burnout phases.

Now, take a look at the situation.

Three projects in parallel.

Cards moving between lists, manually.

Deadlines adjusted in a rush.

Messages like “have you seen this card?”, right in the middle of critical tasks.

Can you picture the scene already?

It wasn’t a lack of method.

It was an excess of repetitive micro-tasks.

That was when I realized one thing.

Trello, like other collaboration tools, was designed by project managers.

Surely someone had already anticipated this type of situation, I thought to myself.

That’s when I started taking full advantage of Trello’s Butler Power-Up. A feature powerful enough to give me back a system that restored the focus and speed I needed.

Butler is trello's native automation engine. It works with a simple logic:

When something happens → Trello automatically executes actions.

And it’s easy to implement. No code. No external tools. No unnecessary complexity.

It allows you to create:

This is where, in practice, productivity improvement at work begins.

Every time a card entered “In Review”, it was necessary to:

Individually, each action took seconds. But over the course of a week, it added up to hours of invisible work. Atlassian calls this work about work — time spent managing work, not doing it. According to official Atlassian data, teams can spend up to 60% of their time on this type of activity: 👉 https://demicon.com/en/insights/atlassian-teamwork-graph-the-future-of-connected-collaboration#:~:text=1.,capabilities%20of%20the%20Teamwork%20Graph

I was living exactly that scenario.

Step 1 — Define the trigger Whenever a card was moved to the “In Review” list.

Step 2 — Define the automatic actions Butler would then:

Step 3 — Let the system work No additional clicks. No forgetfulness. No interruptions.

flowchart LR

A[Card moved to<br>In Review] --> B[Butler is triggered]

B --> C[Add checklist]

B --> D[Set due date +3 days]

B --> E[Assign owner]

B --> F[Add Review label]

B --> G[Automatic comment]

G --> H[Team aligned without a meeting]

This small flow eliminated dozens of repetitive decisions per week.

Practical results (small steps -> real gains)

After implementing 5 to 6 simple rules with Butler:

This is not an isolated case. Atlassian itself documents similar gains in teams that use automations in Trello:

Butler introduction: 👉 https://www.youtube.com/watch?v=IwFMRAu4zpo

Practical automation in Trello (real examples): 👉 https://www.youtube.com/watch?v=1Pggr9M8DhY&list=PLetM9z7lJNlCnr6IdUwdox3ooewsnYp9H

How to eliminate repetitive work with Butler: 👉 https://www.youtube.com/watch?v=IwFMRAu4zpo

Productivity is about knowing how to optimize Productivity is not working faster. It’s removing repetitive decisions.

Butler turns intentions into automatic behavior. And when that happens there is:

There’s a lot of talk in the digital space about goals versus systems.

I couldn’t agree more.

I even believe both are complementary.

However, even if a goal isn’t achieved, a solid system that works always offers guarantees.

While some teams continue to move cards manually, others already work with:

According to PMI, organizations with mature processes deliver 2x more projects on time: 👉 https://www.pmi.org/learning/library

The difference isn’t in the tool. It’s in how it’s used.

For me, this small action of implementing Butler was already a small victory.

And while we’re talking about automations, hunger starts to kick in. It reminds me of the aroma of my grandmother’s warm bread, just out of the oven. An unmistakable smell. There was no complexity—just simple ingredients, a recipe passed down through generations, and a process mastered through practice. The result was always perfect.

If your processes look more like a maze than a recipe for success, maybe it’s time to simplify.

Let’s sit down and see how we can create your “recipe” for success. Schedule your strategic call.

I’m Abdul A. consultant for Asana, Trello and ClickUp, and I help teams, managers and companies to:

✨ Build dashboards that make sense (no noise, just clarity)

✨ Train teams — even in complex environments

✨ Create workflows that truly save time… and headaches 💪

Receive for free:

If you believe we could collaborate, feel free to send me a message — and let’s get your operation running with the efficiency of an advanced system.

Because managing projects shouldn’t drain energy — it should create strategic advantage.

Did you know?