👋 Hi project builders
This is your Project Management Brief—the fastest way to work smarter without drowning in meetings.

☕ Grab your coffee.
⏱ Read time: 60 seconds (or 3 minutes if you’re procrastinating productively).

📧The Big Idea: Most PMs aren’t overworked; they’re under-systematized. Today, we’re fixing your workflow so you can actually see your family by 5 PM.

🧰 Tools & Growth:
The tools fast-growing teams are quietly using to move faster without breaking things, scale processes (without adding headcount) and stay productive—even as complexity explodes.

📰 What You Need to Know
Simple tricks = more time for your family. We’re talking about how intelligent features are finally eliminating the "work about work"—killing duplicate tasks and fixing those broken handoffs that drive PMs crazy.

🎁 The "Secret Sauce" for 2026
We’re currently in the lab building something massive. It’s not a webinar, and it’s not another "strategy" PDF. Think less “conference,” more growth accelerator—built for growth-driven warriors and industry experts who are winning in 2026.
Details follow. Stay sharp.

💬 Feedback?
Hit me up at [email protected] — I read every message.

If you’ve ever looked at a workspace and thought:

“This is way too organized… it must be fake.”

…then you are officially a senior PM (Project Manager).

Because when everything looks perfect, it can only mean one of two things:

Either someone hid the chaos very well (just like The Professor hid the heist plan in his mind in Money Heist) — or the system is finally working.

And if it is working, there is always someone trying to “optimize” it until it breaks.

But today we are not talking about chaos.

We’re talking about what senior PMs really want to know:

👉 What is the ideal way to view OKRs (Objectives & Key Results), projects and tasks in Asana or Trello… once the basics are already mastered?

👉 How to create views that not only show progress — but anticipate risks?

👉 How to build a system that scales with the company, without collapsing after 3 months?

And yes — there are secrets.

Yes — there are bad practices still circulating on LinkedIn.

And yes — there are YouTube videos validating all of this.

Quick story.

A SaaS company (let’s call it OrbitDesk) grew faster than its management system could keep up.

They had:

Yes, inside people’s heads. You can already picture the situation, right?

The “Lead PM,” Mariana, had fabulous dashboards — beautiful charts, elegant metrics, everything polished, everything fancy.

The problem?

Nothing was truly connected.

During the quarterly demo, they asked her:

“What is the real impact of the objectives we defined? And which initiatives are causing budget overruns?”

Mariana opened her dashboard but couldn’t “connect the dots” at the time.

It became clear to her:

Without linking OKRs → Projects → Tasks, all we see are pixels — not the whole game.

She felt sorry not because of herself. But because of the things she knew were important.

What Mariana was missing was a strategic plan for:

✔️ Real governance

✔️ Clear strategic hierarchies

✔️ Cross-functional views that anticipate risks

✔️ Reporting that supports decision-making

✔️ Automation that scales instead of complicating

✔️ A structure that survives company growth

The ideal way to visualize OKRs, projects and tasks is not a template — it is an operational architecture.

And now, let’s break it down.

Advanced managers don’t keep OKRs “on a pretty board.”

They build a structural layer, separate, always updated with real data.

Dashboards favored by experienced teams include:

(For reference, see YouTube: “Asana Goals + Portfolio Deep Dive”.)

The major benefit?

OKR performance instantly reflects changes in projects.

If you wish to implement a strategic layer like this, I can guide you.

Want to see this automation in action? Book a session.

The difference between those who “use tools” and those who master them?

👉 Advanced managers don’t organize projects. They organize the relationship between projects.

Projects as initiatives.

Each initiative lives in:

Organization-wide synced fields:

Typical advanced PM dashboard:

(YouTube reference: “Advanced Asana Portfolio Governance Setup”.)

Each initiative = a full board Mirrored with OKRs

Butler Automations:

Integration with central roadmap (Planyway / BigPicture)

Would you like to see an example of this board network? Booking available.

This is where truly advanced PMs operate.

My Tasks automated with complex rules

Advanced prioritization:

Rules include:

(YouTube recommended: “Trello Advanced Automation for PMs”.)

Would you like to adapt this system to your current workflow? Scheduling available.

Experienced project managers, like Mariana have a unique challenge:

Their systems must work today — but scale tomorrow.

Teams that invest now in advanced architecture gain:

✔️ predictability

✔️ actionable reporting

✔️ layered visibility

✔️ real strategic alignment

✔️ the ability to scale without losing control

And those who don’t?

They end up chasing deadlines, dependencies and exceptions.

If there is real FOMO in project management, this is it.

Mariana realized that without a proper architecture no team can survive.

This kind of episodes inspire me to write and learn. And tell others about it.

💬 And I really hope everything is clear. If not…

I’m Abdul A. consultant for Asana, Trello and ClickUp, and I help teams, managers and companies to:

✨ Build dashboards that make sense (no noise, just clarity)

✨ Train teams — even in complex environments

✨ Create workflows that truly save time… and headaches 💪

If you believe we could collaborate, feel free to send me a message — and let’s get your operation running with the efficiency of an advanced system.

Because managing projects shouldn’t drain energy — it should create strategic advantage.

Feel free to reach out even if it is just to argue why Egypt needs the Salah brand ⚽ 😂 or something else.😉💪P.S. Seriously, if you go to Cairo, you’d think he’s part of a presidential family. Take care and make sure you learn and grow every day, personally and professionally. 😎

🤔Did you know?